Purchasing Staff (Garment)

Review current inventory levels before issuing purchase orders (P.O.).

Ensure Trim Request (TR) is received from the merchandiser prior to placing any orders.

Prepare purchase orders for all accessories and trims.

Monitor stock levels of trims in the warehouse to ensure uninterrupted production flow.

Coordinate with the warehouse to issue trims according to the production schedule and maintain accurate records of issued and available stock.

Verify that vendors deliver the correct quality and quantity as per the purchase order or invoice.

Provide the warehouse team with a copy of the P.O. or packing list to verify the quantity and number of packages received.

Coordinate with suppliers to issue debit notes in cases of quality discrepancies or material shortages.

Review supplier VAT invoices and packing lists, and forward them to the Finance department for processing.

Maintain a comparison matrix outlining the advantages and disadvantages of all vendors.

Keep an updated list of vendor contact information.

Assist in the development of trims according to buyer or internal requirements.

Coordinate trim sales to buyers and follow up with the Finance team for debit note issuance.

Manage costs by comparing prices and quality across different suppliers.

Support procurement of office stationery and equipment as required.

Bachelor’s degree in Business, Supply Chain, Garment Technology, or a related field.

At least 2–3 years of experience in trims/accessory purchasing or merchandising within the garment or textile industry.

Solid understanding of garment production and trims functionality.

Proficient in Microsoft Office applications (Excel, Word, Outlook).

Basic knowledge of supply chain or warehouse management procedures.

Strong organizational and communication skills.

Detail-oriented, responsible, and capable of working under pressure.

Good verbal and written communication in English.