AIM Vietnam tuyển dụng mới nhất

Document Controller

Job Detail

  • Offerd Salary (USD) Login to view salary
  • Career Level Non Manager
  • Experience 1-3 Years
  • Gender Female
  • Sector TP.HCM
  • Industry

Job Description

  1. Organize, track, and maintain project related files, drawings, materials, and correspondence in both physical and digital forms, ensuring documents are distributed among the people involved.
  2. Oversee and/ or process day-to-day administrative items (i.e. expense reports, supply requisitions, budgets) by tracking and preparing regular reports on project expenditures and cost accounting, including accuracy, approvals, and payment.
  3. Assist the Project Management Team with file reviews, organizing files according to client’s data management systems, scanning hardcopy files and reports and uploading the electronic files to databases and digital libraries.
  4. Report on any issues relating to statutory approvals and compliance monitoring by any statutory undertakers.
  5. Set up logs relating to all documents including but not limited to : instructions, change orders, variations, non-conformance notices, correspondence, requests for approvals and information.
  6. Post changes to computerised and manual control record logs and will maintain related file systems.
  7. Collate completed designs and manuals.
  8. Perform regular audits to ensure that all documents are properly filed and distributed.
  9. Ensure high confidentiality of all proprietary information as it relates to the business, projects and developments.
  10. Liaise with related stakeholders for provision of handover of as-built drawings and manuals and other information relating to the completed development.
  11. Other secretarial and administration tasks as required.


  • 2 – 5 years relevant experience in project document management.
  • Good spoken and written English.
  • Self – directed, open minded, driven and challenge accepted
  • Excellent organisation skills, with the ability to prioritize and manage multiple tasks simultaneously.
  • Ability to work independently and effectively as well as in a team
  • Demonstrated expert knowledge of Office applications, including word processing, Excel spreadsheets, Internet software, E-mail and contact management.
  • Ability to write reports, business correspondence, and procedure manuals.
  • Experience working with multi-disciplinary teams.
  • Good interpersonal skills, including coordination, liaison, and multicultural communication and ability to liaise with external consultants, contractors and public authorities.
  • Knowledge and commitment to continuous improvement principles.
  • Ability to solve problems and work within constant tight deadlines.
  • Experience using electronic document management IT systems. 
* What we offer:
  • Competitive salary + monthly bonus + 13th salary
  • An open and dynamic foreign working environment & promotion opportunities
  • Great chance to develop through on-the-job training method
* Working location: 117 Nguyen Du, District 1, HCMC
* Working time: 8:00 – 17:30; Monday – Friday

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America Indochina Management Ltd. (AIM) was established in 1994 and has 3 offices in Vietnam (Ho Chi Minh – Head office, Hanoi, Da Nang), and in Cambodia.
The company’s historical focus has been on sales, marketing and distribution across a variety of business sectors, and now includes manufacturing, sourcing and business services. AIM has a consistent track record of success in a number of different industries based on their understanding of the regional business trends and opportunities, the ability to execute initiatives and a continuously growing network in different business sectors.
The firm has achieved market leadership in a number of product categories including Building Materials (Imported office furniture, Public seating, Mineral fiber ceiling, Vinyl flooring, Water-proofing), and Consumables (Aluminum foil, Cleaning and hygiene chemicals for the Hospitality industry)


AIM’s mission is to identify and develop the most attractive business opportunities resulting from the integration of Vietnam and Cambodia into the Global Economy by mobilizing the necessary resources.


AIM has a highly entrepreneurial culture. Entrepreneurship is reflected in the company’s mission. Additionally, the firm does not micro-manage its people and trust that they have the independence to manage their time themselves to accomplish their objectives. Besides, AIM is a self-directed company, which represents these elements:
  • Performance and direction are reviewed constantly between management and staff
  • On-the-job training and coaching
  • The execution of the objectives will be supported by the systems and infrastructure
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